Why Your Business Needs an Archive

An archive is a collection of information for an organization and a place to store critical data as a company evolves. An archive holds different aspects from a company, whether it’s company merchandise, legal statements, communication materials, or photos and video. Preserving a company’s corporate history is one of the biggest uses for a company archive, which adds to history and outlines the company’s goals and values, but it also does much more.

Corporate transparency

The most important reason to archive your business is so that you can use it for transparency. If you archive the moves of your company, you’re allowing authorized people to see the moves of your company, which helps keep the company in check with its mission and goals. The company’s archive includes the history of the company, and any relevant decisions, emails, bills, accomplishments, or transactions. You can seem more humanized in using your archives to tell your company’s story.

Thinking ahead

If you start archiving right away, there’s less hassle much later when there’s too many things to go through before archiving. There are many businesses that have been around for years who work on transitioning from hard-copy archives to digital ones. Thinking about your future is how your business grows, and you can utilize your archives for any milestones or anniversaries later in the company’s future.

Used as marketing

Your archives represent your history, so it can be used as a tool to get customers, stakeholders or employees. Creative story-telling using your archives can be a great way to market what your company values and bring people in who believe in your goals and mission. Through brochures, videos, and online campaigns, you can tell your company’s story, and the data is more accessible from an archive.

Ease of access

Companies like The History Factory that offer archive services can offer easier access to digital archives through specialized content engines. Content engines allow you to file and search up those files by a subject or topic so you can find it easier.

Saves money

Archiving earlier lets you save money down the road so there’s less to archive and it’s cheaper to keep up with. It also keeps you from having to pay someone to switch your archives from hard-copy to digital archives. If you hire an archive agency, you’ll save money by using their archive storage for cheaper, rather than renting out a building or having to pay for cloud storage, so archiving is financially smart!

Allows for discovery

Digital archives are not the same as data recovery or backing up data. Digital archives are meant for people to discover and is a place to gather information on a company. Data recovery is simply a way to get back lost information. Archives preserve the history so people can go back and look up things for research or litigations.

It’s important to find an archive service that will meet your needs, and to start sooner in order to save. Your corporation’s history is vital to your organization and those who want to see what your organization stands for and values. To know more information visit HistoryFactory.com.

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